ContentDepot: Administration

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Each content exchange has a designated administrator. The administrator manages all content exchange use by the organizations participating in the exchange. Content exchange administrator responsibilities include:

  • Managing informational content about your exchange;
  • Adding and removing participating organizations;
  • Managing the permissions associated with users from those organizations; and
  • Overseeing content posted to the content exchange.

Important: Content exchange administrators must be authorized by PRSS. If the content exchange administrator leaves or changes jobs, please get in touch with us right away to let us know who should be authorized as the new content exchange administrator.

  • Managing Content Exchange Participants
  • Managing Content Exchange Users
  • Managing Topics
  • Adding Exchange Content

Managing Content Exchange Participants

Content Exchanges can be open to the entire PRSS network or closed to participating organizations. To add or remove a station or distributor organization from your content exchange, begin by logging into the ContentDepot.

  1. In the left navigation, click on the name of your exchange (beneath the "Exchanges" heading).
  2. Select the "Manage Group" tab.
  3. From the list of organizations in the left pane, highlight those organizations that should have access to your exchange.
  4. Click "Add to My List." The selected organizations will appear in the right pane.
  5. When you're finished, click "Save" to save your work.

Tip: If you do not have an option to save changes to the Manage Group page, you have not been given administrative permissions to this exchange.

Managing Content Exchange Users

Any authorized ContentDepot user that is associated with the organizations participating in your exchange will be able to download content from your content exchange. You must give individuals the ability to upload content to a content exchange.

To give a user permission to upload content, begin by logging into the ContentDepot.

  1. In the left navigation, click on the name of the exchange (beneath the "Exchanges" heading).
  2. Select the "Manage Users" tab.
  3. Select the organization to which the user belongs, and check the box next to the person's name.
  4. When you're finished, click "Save" to save your work.

Note: If an expected individual does not appear on the list for that organization, you must contact the local ContentDepot administrator for that organization to request that the user be added.

Managing Topics

Before your exchange participants can begin uploading files, topics must be created in the content exchange. Topics allow content to be organized under appropriate headers.

To create a topic, begin by logging into the ContentDepot.

  1. In the left navigation, click on the name of the exchange (beneath the "Exchanges" heading).
  2. Select the "Files" tab.
  3. Click on the "Update Topics" link.
  4. Click on the "Add New Topics" link.
  5. Type in the name of the topic.
  6. When you're finished, click "Save Topics" to save your work.

Once the first topic has been created, you can use the same process to modify existing topics and add new ones.

Tip: You must create at least one topic before you can begin uploading files to your exchange.

Adding Exchange Content

Audio, graphics, text, and web module files can be uploaded to a content exchange. A varieity of file formats are suitable for uploading.

Important: Completed programs intended for broadcast cannot be posted to a Content Exchange. To add completed programs, refer to the program distribution guide for ContentDepot.